> ## Documentation Index
> Fetch the complete documentation index at: https://docs.typingmind.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Restrict AI Agents Access

With TypingMind Custom, you can restrict the visibility and usage of specific AI Agents for certain groups of users.

Here's how to do that:

## Step 1: Create user groups for your team members

Creating Groups for your team members allows you to categorize them into different groups of users, for example, Private group, Public group, BOD group, etc.

Please follow these steps to create groups for your members:

* Go to the **Admin Panel** in your workspace.
* Navigate to the **Groups** section under **User Management**.
* Click on **Add New Group**.

<img src="https://mintlify.s3.us-west-1.amazonaws.com/typingmind/typingmind-team/getting-started/getting-started-with-typingmind-team-(cloud-host)/image%2020.png" alt="image.png" />

* Enter a **Group Name** that reflects the purpose or role of the group.
* *(Optional)* Enable **Admin Access** for this group if they can have access to the admin panel.
  * If you enable this option, ensure you assign appropriate **Admin Roles** to the group. These roles should align with the permissions you’ve defined in the [**Roles and Permissions**](/typingmind-team/user-management/roles-and-permissions) settings.

<img src="https://mintlify.s3.us-west-1.amazonaws.com/typingmind/typingmind-team/branding-and-customizations/restrict-model-access/image.png" alt="image.png" />

* Click **Manage** next to the created group
* Click **Add Members**

<img src="https://mintlify.s3.us-west-1.amazonaws.com/typingmind/typingmind-team/branding-and-customizations/restrict-model-access/image%201.png" alt="image.png" />

* Select the users you want to include in this group from the list.

<img src="https://mintlify.s3.us-west-1.amazonaws.com/typingmind/typingmind-team/branding-and-customizations/restrict-model-access/image%202.png" alt="image.png" />

<Tip>
  Learn more on [User Groups](/typingmind-team/user-management/create-and-manage-user-groups)
</Tip>

## Step 2: Assign user groups to a specific AI Agent

You can manage the AI Agents visibility and usage limit using User Groups following the below guidelines:

### **Option 1: Manage via Usage Limits**

* Navigate to the "**Usage & Limit**" under the **Access & Limits** section in the Admin Panel.
* Click on **AI Agent Limits** and select **Add Limit**.

<img src="https://mintlify.s3.us-west-1.amazonaws.com/typingmind/typingmind-team/branding-and-customizations/restrict-ai-agents-access/image.png" alt="image.png" />

* Select the AI Agents you want to set the limit
* Click to **Limit Group** —> **Add New Limit Group** —> Add limits for messages and characters

<img src="https://mintlify.s3.us-west-1.amazonaws.com/typingmind/typingmind-team/branding-and-customizations/restrict-model-access/image%205.png" alt="image.png" />

* Scroll down to the **Apply for User Groups** section. Select the user groups you want to apply the limits to by choosing **Users in specific groups / All users except users from specific groups.**

<img src="https://mintlify.s3.us-west-1.amazonaws.com/typingmind/typingmind-team/branding-and-customizations/restrict-ai-agents-access/image%201.png" alt="image.png" />

### **Option 2: Manage limit directly within AI Agent Settings**

* Go to **AI Agent** section
* Click **Edit** your current AI Agent or **Create new AI Agent**
* Navigate the Usage section within AI Agent settings:
  * **Set up Visibility**: choose the user group that can access to the AI Agent
  * **Set up Usage limits**: create a new limit group or select from existing limit groups as Option 1 to manage messages and characters users can send while using the AI Agent.

<Tip>
  📌

  For example, if you want only Marketing group to use the Marketing Expert AI Agent, here are the steps:

  * Add marketing team members to a user group “Marketing”
  * Assign the "Marketing" group to the "Marketing Expert" AI Agent:

    * Set its visibility to the "Marketing" group.
    * Apply usage limits as needed for messages and characters.

      <img src="https://mintlify.s3.us-west-1.amazonaws.com/typingmind/typingmind-team/branding-and-customizations/restrict-ai-agents-access/image%202.png" alt="image.png" />
</Tip>

## Use Cases

### **Build a Personalized Chatbot for Each Role / Department in a Company**

With TypingMind Team, you can specify which AI Agents each department of your company can access.

This ensures that:

* Each department only has access to the AI Agents relevant to their work.
* Get personalized responses from the AI Agents that are specifically trained for their use cases.

For example, you can group your marketing team members to a “Marketing” group and assign that group to all AI Agents specifically designed for marketing tasks.

This way, only the marketing department will see these prompts on their chat interface.

### **Restrict** AI Agents **Access for Different User Levels**

TypingMind Team can also be used to control the visibility of AI Agents between:

* Intern / Staff and High-level positions
* Visitors / Guests and Team members

Visitors could be added into “Visitors” group and have access only to basic AI Agents while Team members who are in the “Member” group can gain access to more advanced AI Agents.